Office/
Function |
Acquisition |
Receipt |
Utilization |
Disposal |
| APR |
- Identifies property available from excess to fulfill an acquisition request |
- Records end user and location information
- Collects "Certificates of Property Receipt" and "Property Removal Authorizations" from end users
- Accepts transfers into their inventory in a timely manner |
- Prepares steward organization for inventory
- Processes property transfers and loans
- Identifies idle property for reutilization
- Updates Certificates, PRAs, and employee separation documentation
- Updates Sunflower property records as events occur |
- Initiates disposal actions
- Assists in investigating loss, stolen, or damaged property |
| CIO |
- Purchases IT equipment |
- Notifies warehouse of large shipments |
- Updates property records after refreshes or other transactions |
- Sanitizes IT equipment |
| Employees and Contractors |
- Submits property documentation to APRs for Purchase Card transactions |
|
- Prepares for annual inventory and walk-throughs |
- Supports investigation of LDD property
- Completes Employee Final Clearance Separation |
| Office of Property Management |
- Maintains inventory of excess property for reutilization |
- Provides oversight of receiving and tagging process
- Records asset information into Sunflower |
- Conducts annual inventory campaign
- Conducts annual training sessions
- Maintains Sunflower records |
- Identifies and stores property for reutilization
- Supports Board of Survey process
- Updates property records at disposition |
| OPAM |
- Issues policy guidance |
|
- Consolidates annual inventory reports |
- Serves as National Utilization Officer to coordinate access to GSA disposal programs
- Submits annual property reports to GSA |
| Program Elements |
- Uses excess property as the first source of supply for property needs |
- Ensures that APRs receive regular training
- Ensures that end users comply with property regulations |
- Notifies APRs of idle equipment for reutilization |
- Ensures that all excess is properly sanitized prior to disposal |
| Warehouse |
- Receives purchase requisitions to prepare for shipment receipt |
- Receives and tags property |
- Repairs property
- Moves/ships property |
- Prepares property for reutilization or disposal |
