The Facility Information Management System (FIMS) is the Department's official repository of real property data. The Department relies on the FIMS data for real property decision-making and accounting of its $86B in assets. Maintaining accurate and credible data in FIMS is critical to efficient operations and resource planning. Department of Energy Order 430.1B Real Property Asset Management requires FIMS data be accurately populated and validated once each fiscal year between December 15th and June 30th. The desired outcome of the validation program is to demonstrate, at a 90% confidence level, that the validated FIMS data elements are being maintained without material variance when compared to known accurate source data.

The Office of Engineering and Construction Management maintains resources and tools to assist sites in annual validation:

• FIMS Data Validation Training Schedule
• FIMS Data Validation Forms and Tools
• FIMS User Guide and Other Documentation 
• Federal Real Property Council (FRPC) Reporting Instructions
• FIMS User Workshops
• FIMS User Training

Each year, the Office of Engineering and Construction Management conducts on-site quality assurance visits for 20% of sites’ self-validation.  These visits confirm the FIMS data maintenance and management processes in use at each site, generate common understanding, and often result in recommendations for system improvement.

• FIMS Data Validation Guidance and Site Visit Schedule