Tagging Equipment and Furniture

Government personal property must be tagged for accountability and control purposes at the time of receipt of the property. All equipment and sensitive Government personal property is assigned an individual identification tag number for tracking purposes, inventory, and disposal.

All administratively controlled Government personal property costing $300 or more is also tagged for tracking purposes, inventory, and disposal.  Personal property items costing less than $300 are not assigned an individual identification tag number but are identified as DOE property by using a special identification tag. The identification tag is a bar code, pressure-sensitive label and is affixed to the item of Government personal property by a member of the Asset Management Staff. When it is deemed impractical to affix an identification number bar-code label because of the size or delicacy of the item, the identification number is assigned, referencing the serial number of the item, and recorded in the official Government personal property database.

High-risk personal property is identified and marked according to the DOE Property Management Regulations (PMR), Title 41, Code of Federal Regulations (CFR), and Chapter 109.

Furniture items are tagged with bar-code tags indicating the national stock number (NSN) or locally assigned stock number assigned to the furniture item. The NSN is cataloged and entered into the Government personal property database.

Tagging Equipment Purchased by a Government Credit Card or Purchase Order

Program Offices should provide the Property Office a copy of the telephone quotation worksheet or purchase order. This documentation should include a description of what was ordered, quantity ordered, a unit price, vendor name, and warranty information. This paperwork can be faxed to the respective Property Office, hand-carried, or mailed.